Notarial Services via Mail

The Embassy provides certifying services via mail. The documents must be Australian, or documents that will be used in Australia.

We will photocopy your documents in black and white copies and apply the following certification stamp: “This is a true copy of the document presented to me.” These are DFAT (Department of Foreign Affairs and Trade) approved words and cannot change. If you need a different form of words, then you will need to take your documents to an alternative provider.

If coloured copies are required, please send the instructions from the receiving authority.

The Embassy issues a certified copy of Australian Driver's Licence for clients who intend to exchange their Australian Driver's Licence into Korean Driver's Licence. We cannot certify a digital version of the driver's licence. 

Please send the requirements for the service follows:

• Completed Notarial Request Form, Checklists and Credit/Debit Card Authorisation Form 
• Original document that you wish to get certified (Photocopied or scanned copy will not be accepted.)
• For electronic documents, sources must be checked prior to certifying. Please follow the instruction on the "Checklists" page of the request form. 

Please send your documents to the following postal address. We recommend that you send your document via registered post. The Embassy cannot take responsibility for document lost in the mail. We do not accept request form via email. 

Consular Section, Australian Embassy Seoul, 19th Floor, Kyobo Building, 1, Jong-ro, Jongno-gu, Seoul (03154)

 

For detailed information on certifying copies, please visit the DFAT Smartraveller website below. 

https://www.smartraveller.gov.au/consular-services/notarial-services/documents-overseas#original-copies

Foreign governments sometimes need proof that the signatures of Australian officials on public documents are genuine before they can be accepted. The Embassy will certify that a signature, stamp or seal on an official Australian public document is genuine by checking it against a specimen held on file, and provide a certificate (stamp) in the form of an ‘Authentication’ or an ‘Apostille’ stating certain facts. The Authentication or Apostille is then signed by the Embassy staff and sealed with a wet and a dry seal.

We may bind together multiple page or double sided documents at no extra cost, where there is insufficient space to affix the certificate on the document. To bind documents together we will need to punch a hole through the papers so we can insert our binding ribbon. Pages, once bound together, cannot be separated.

Please allow 2-3 working days for collection of an Apostille or and Authentication.

We can only legalise original documents. Documents that have been laminated, framed or altered in any way are not acceptable for legalisations. Photocopied documents will not be accepted unless they are first notarised by an Australian Notary Public. For electronic documents in .PDF format, please refer to the instructions at the bottom of this tab.

Please send the requirements for the service follows:

• Completed Notarial Request Form, Checklists and Credit/Debit Card Authorisation Form 
• Original document that you wish to get certified 
• For electronic documents, please refer to the instructions at the bottom of this tab. 

Some documents need to satisfy specific requirements prior to Legalisation. Please see the instructions below.

 

-Australian public university documents

All Australian public university education documents must be verified as a ‘true and accurate record’ before the document can be legalised by Australian Embassy Seoul. Please choose one of the options below to meet verification requirements.

1) Share My eQuals documents to [email protected], and then write down the date you shared the document on the request form.

2) Most Australian Universities have an online verification available on their website, either through a public roll or searchable database. Please print out the result page and send it with other required documents. Please click here to see the list of universities with online verification services. 

3) Request Student Centre to send an email to [email protected]. The email must include your academic details-name, date of the conferral and award.

4) If your university requires a third party (i.e. Embassy) to send a request email, then please send the detailed instruction to [email protected]

 

-Australian private university documents

According to the Department of Foreign Affairs and Trade, Australian private university documents must be first notarised by an Australian Notary Public prior to legalisation. They must state that 'the original record has been verified with the issuing institution'. A statement by a Notary Public that the document is a ‘true copy’ does not satisfy verification. Please note, Justice of Peace (JP) are not Notary Public. The documents certified by JP are not eligible for legalisation. 

 

-Australian TAFE Certificates

We can legalise original TAFE Certificates with seals/signatures/stamps of the issuing authority. Verification is not required for TAFE Certificates.

 

-Australian primary and secondary school documents

We can legalise original primary and secondary school documents notarised by an Australian Notary public (not JP), or verified and signed by an authorised officer from the relevant state or territory government education body below.

1. ACT – ACT Government Education Directorate & ACT Board of Senior Secondary Studies

2. New South Wales – NSW Education Standards Authority & NSW Department of Education

3. Northern Territory – Department of Education

4. Queensland – Queensland Curriculum and Assessment Authority & Department of Education and Training

5. South Australia – SACE Board of South Australia

6. Tasmania – Office of Tasmanian Assessment, Standards and Certification

7. Victoria – Victorian Registration and Qualifications Authority & Department of Education Victoria

8. Western Australia – School Curriculum and Standards Authority and Department of Education WA

 

-Private documents

We can legalise private documents (Power of Attorney, wills, bank statements, employment letter) once they are notarised by an Australian Notary Public. Please note, Justice of Peace (JP) are not Notary Public. The documents certified by JP are not eligible for legalisation. 

 

-Electronic documents

It is becoming more common for public documents to be issued electronically, bearing an electronic signature and/or seal. We accept a limited range of official Australian public documents electronically including:

1) Australian public university documents on My eQuals website – We can legalise your Australian public university documents with seals/signatures/stamps of the issuing authority. Please log in to your My eQuals account and share your documents to [email protected], and then write down the date you shared the document on the request form.

2) Digital National Police Certificate – We can legalise your Digital National Police Certificate issued from the Australian Federal Police (AFP). Please forward the email from AFP to [email protected], and then write down the date you forwarded the document on the request form.

3) International Movement Records issued by the Department of Home Affairs, Notice of Assessment issued by the Australian Taxation Office (ATO) and Certificate of Registration issued by Australian Health Practitioner Regulation Agency (AHPRA) - These documents are issued without seals/signatures/stamps of the issuing authority. The Embassy can only issue a certificate in the form of Authentication. If you are requested to get Apostille on these documents by the receiving authority, then the documents must be first notarised by an Australian Notary Public. 

 

For other electronic documents, please contact us prior to posting your documents. 

Scanned copies are not considered as electronic document.

 

Please send your documents to the following postal address. We recommend that you send your document via registered post. The Embassy cannot take responsibility for document lost in the mail. We do not accept request form via email. 

Consular Section, Australian Embassy Seoul, 19th Floor, Kyobo Building, 1, Jong-ro, Jongno-gu, Seoul (03154)

 

For detailed information on legalisation, please visit the DFAT Smartraveller website below. 

https://www.smartraveller.gov.au/consular-services/notarial-services/documents