Notarial Services by Mail
The Embassy of Australia Seoul provides the following legalisation/certification services by mail:
Foreign governments sometimes need proof that the signatures of Australian officials on public documents are genuine before they can be accepted. The Embassy will certify that a signature, stamp or seal on an official Australian public document is genuine by checking it against a specimen held on file, and provide a certificate (stamp) in the form of an ‘Authentication’ or an ‘Apostille’ stating certain facts. The Authentication or Apostille is then signed by the Embassy staff and sealed with a wet and a dry seal. Private documents and copies that have been certified by an Australian Notary Public can also be presented to us for an Authentication or an Apostille.
· Certifying a copy of an original document
The Embassy also can certify copies of original documents. The documents must be Australian, or documents that will be used in Australia. We will photocopy your documents and apply the following certification: “This is a true copy of the document presented to me.” These are DFAT (Department of Foreign Affairs and Trade) approved words and cannot change. If you need a different form of words, then you will need to take your documents to an alternative provider.
We will charge you one certification fee per document that requires certifying. We will not place multiple documents on one page. Each document will be photocopied and certified separately.
For detailed information, please visit smartraveller.gov.au - Notarial services and document legalisation overseas:
Please send the requirements for the service as follows:
· Completed Notarial Request Form & Credit/Debit Card Authorisation Form (PDF)
· Original passport
· Original document that you wish to get Apostille/Authentication/Certified copy of an original document
· Verification Letter from the University
Due to the increased risk of fraud, all Australian university education documents must be verified by the central Student Administration office or the nominated representative of the Issuing institution as a ‘true and accurate record’ before the document can be legalised by Department of Foreign Affairs and Trade- Australian Embassy Seoul. This is to satisfy the public policy that all university documents must be verified prior to being legalised by DFAT. In the event that the University has an online verification available, either through a public roll or searchable database, and the content of the award issued appears in the register (name, date of the conferral and award) - this is enough to satisfy the verification step prior to legalisation.
You can find how to obtain verification from your school at http://smartraveller.gov.au/services/legalising-documents/Pages/australia.aspx
* We may bind together multiple page or double sided documents at no extra cost, where there is insufficient space to affix the certificate on the document. To bind documents together we will need to punch a hole through the papers so we can insert our binding ribbon. Pages, once bound together, cannot be separated.
* We recommend that you send your document via registered post. Documents mailed without the correct form will be returned unprocessed. Completed document will be returned by courier service (cash on delivery). The Embassy cannot take responsibility for document lost in the mail.
(updated: August 2019)